LLANGYNIEW COMMUNITY COUNCIL


NOTICE OF APPOINTMENT OF DATE FOR THE
EXERCISE OF ELECTORSí RIGHTS
ACCOUNTS FOR THE YEAR ENDED 31 March 2012

Public Audit Wales Act 2004
Accounts and Audit (Wales) (Amendment) Regulations 20110 (SI 20110/683

This notice will be displayed from 30 April 2012 to 13 May 2012

Each year the council's annual return is audited by an auditor appointed by the Wales Audit Office and any person interested has the opportunity to inspect and make copies of the annual return and all books, deeds, contracts, bills, vouchers and receipts relating to them.

These documents for Llangyniew Community Council are to be made available on reasonable notice by application between the hours of 18.00 and 20.00 on Mondays to Fridays (excluding public holidays).

Commencing on               14 May 2012
And
Ending on                        12 June 2012

If you wish to view them then please contact the named Council representative:

Name                                    Gareth Thomas
Position in Council                 Clerk
Address                                Y Berth

         Brynfa Avenue, Welshpool, Powys SY21 7TS

Phone number                       07962 252073

Local electors and their representatives also have the opportunity to question the auditor about the accounts and the right to make objections to the accounts or any item in them. Written notice of an objection must first be given to the auditor and a copy sent to the council/ meeting. The auditor can be contacted at the address below for this purpose from 18 June 2012 until the audit has been completed.

The council's audit is being conducted under the provisions of the Public Audit (Wales) Act 2004, the Accounts and Audit (Wales) (Amendment) Regulations 2010 and the Wales Audit Office's Code of Audit Practice.

The audit of Llangyniew Community Council is being carried out by:

BDO LLP

Arcadia House

Maritime Walk

Ocean Village

Southampton

SO14 3TL

023 8088 1941

 

 

Annual Returns year ending 31st March 2012 sections (pdf File)

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Llangyniew Community Council.

Community Council Clerk and Responsible Financial Officer.
 

Applications are invited for the role of Community Council Clerk and Responsible Financial Officer to Llangyniew Community Council.
This is an interesting and varied post, working mainly from home, to support an active, community-focused community council.
You will produce the agenda and take minutes for the monthly meetings, handle correspondence and financial accounts. Good literacy, numeracy and IT skills are required and email accessibility is essential.

Salary to NALC rates of £9.591 per hour plus mileage allowance. The post is for 10 hours per month. Further details of the post form can be obtained from the Clerk to the Council, or from the Community Council public notices page on the Pontrobert Recreation Association website www.pontroberthall.co.uk.

Closing date for applications Friday 13th September 2013. Interviews will take place on 24th September 2013

Applicationby Curriculum Vitaewith a covering letter detailing your suitability for the post to:

The Clerk
Llangyniew Community Council
15 Crud y Wennol
Meifod
Powys
SY22 6HF

or email:  clerkllangyniewcc@yahoo.co.uk

LLANGYNIEW COMMUNITY COUNCIL
JOB DESCRIPTION - TOWN CLERK AND RESPONSIBLE FINANCIAL OFFICER

 Overall Responsibilities

The Clerk is designated the Proper Officer of the Council and as such is under a  statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authorityís Proper Officer.

The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authorityís activities and in particular to produce all the Information required for making effective decisions and to implement constructively all decisions.

The Clerk will be accountable to the Council as the Responsible Financial Officer and as such responsible for all financial records of the Council and the effective management of its resources.

Specific Responsibilities

1.           To ensure the statutory and other provisions governing or affecting the running of the Council are observed.

2.            As Responsible Financial Officer, manage the Councilís income and expenditure, preparing annual budgets, monitoring and balancing the Councilís  accounts and maintaining appropriate financial controls and records.

3.           To be responsible for ensuring the accounts are prepared for internal audit and for completion of the external auditors Annual Return.

4.           To ensure all claims for VAT reimbursement are submitted regularly.

5.           To ensure appropriate Inland Revenue, PAYE and National Insurance records are maintained relating to Council staff

6.           To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received. 

7.           To obtain quotations and cost estimates when necessary.

8.           To ensure that the Councilí obligations for Risk Management are properly met.

9.           To prepare, in consultation with appropriate Members, agendas for meetings of the Council and Committees.

10.         To attend all meetings of the Council and all meetings of its committees and sub-committees and prepare minutes for approval.

11.         To receive correspondence and documents on behalf of the Council and to deal with or bring such items to the attention of the Council. To issue correspondence, on instruction from the Council, in line with the policy of the Council. 

12.         To study reports and other information relating to responsibilities of the Council and to ensure such information is conveyed to the Council. Where appropriate to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council and/or its committees. 

13.         To draw up on own initiative, and as a result of suggestions by councillors, proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.

14.         To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.

15.         To act as the representative of the Council as and when required.

16.         To issue notices and prepare agendas in consultation with the Chairman for the Annual Town meeting and record minutes.

17.         To prepare in consultation with the Chairman press releases about the activities of or decisions by the Council. Deal with Chairmanís correspondence. 

25.         Deal with day to day enquiries on various issues by members of the public.

26.         Liaise with Powys County Council and other Local Authorities and local organisations and attend meetings as appropriate.

28.         To attend training courses or seminars on the work and role of the Clerk as required by the Council and to continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.

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Notice of Co-Option